Confirm the position
Record the leaving date, your current operator-licence status, vehicles in use and the arrangements protecting day-to-day compliance. Notify the appropriate regulator promptly. Do not assume a name still showing on an electronic record means the former TM continues to manage the operation.
Consider a Period of Grace
Where relevant, apply to the Traffic Commissioner with a credible explanation, temporary control measures and a realistic replacement plan. A Period of Grace is discretionary; never assume it has been granted merely because you requested one.
Plan a workable appointment
Shortlist a CPC holder whose current commitments, location and experience support genuine continuous and effective management. Complete due diligence and the relevant nomination process; an introduction is not approval.